How your store data loads

When you install Easy Profit Calculator it starts pulling your store data in the background. You do not have to wait on a screen or import anything by hand. Here is what happens.

The first import

On install the app imports, in order:

1. Your store locations.
2. Your products and variants, including the cost per item already set in Shopify.
3. Your recent orders, with their line items, shipping, discounts, payments, and refunds.

It then takes a snapshot of each order's cost at the time of sale, so historical profit stays correct even if you change a cost later.

How far back it goes

The first import brings in about the last 12 months of orders, so you have a full year of profit history to work with from the start. Orders from before that window are not loaded, which is the usual reason older orders are missing.

New orders from the day you install onward are always captured going forward.

Staying up to date

After the first import, the app keeps itself current automatically. Shopify notifies it whenever something changes, so it picks up new and paid orders, order edits and cancellations, refunds and returns, product and cost changes, inventory changes, location changes, and payment disputes (chargebacks) as they happen. You do not need to refresh or re-import.

While it catches up

The import runs in the background, so you can carry on using the app. Larger stores can take a few minutes for the first import to finish.

Later, when you change a cost rule, the app re-runs the affected orders in the background. While that happens the dashboard shows a short "Recalculating" note, and your numbers refresh on their own once it is done.